8 Practical Time-Saving Tips for Entrepreneurs


Receipt Cat Staff

posted on

October 26, 2022

Do you often feel you do not have sufficient time to handle all the tasks on your plate? Do you ever find yourself wishing there were more hours in a day? Operating a successful business requires effective time management. Here’s our best time-saving recommendations to make better use of your time.

Silence Your Notifications

Every day, we are inundated with many alerts that are pleading for our attention. Pings, pop-up windows, and banners all serve to bring to our attention any new messages, likes, or comments. Our mental capacity and overall productivity both suffer because of this. Turning off alerts is an excellent way to save time since it increases productivity and attention, allowing you to do more work without interruption.

Write It Down and Make a List

Get into the habit of writing down your thoughts. Not only will it clear your head, but you can organize those thoughts into action items what you can check off one by one. Make a list of everything you need to get done. Separate each of your responsibilities into a series of manageable steps.

If anything requires more than 5 minutes of your time, it needs to be on the list. This will provide you with an outline of all the steps necessary to finish the task and assist you in keeping track of where you spend most of your time.


You may have a ton of items on your to-do list, but many of those items don’t carry an equal weight or level of importance. Put your to-do list in an order that helps you accomplish things quickly and efficiently.

One way you can prioritize is by picking the three most important items on your list, and make it a point to do those tasks first thing in the morning. After that, you will be able to relax a bit more knowing that at least the major issues have been resolved.

On the flip side, don’t waste time on trivial things that don’t matter. Sure, write the thought down, but really think about its importance and urgency. It may be worth leaving off your list to focus on things that matter more.

Delegate and Outsource

Delegating and outsourcing mundane, but necessary, business tasks is a great way to save additional time and become more efficient. Most of us aren’t financial experts, graphic designers, or know the ins-and-outs of business law. So why not find someone who is good in one of those expertise? Your time is precious, and if you can reduce the amount of time you spend making adjustments, you will be able to increase the amount of time you spend earning money.

The best leaders know when to seek assistance. Realizing early on that there are certain aspects of running a company that you cannot control and coming to terms with this limitation might help you become a more successful entrepreneur. You may free up time for yourself to focus on things that only you can accomplish if you hire an assistant or delegate some of your job responsibilities.

Try a Virtual Assistant

A virtual assistant (VA) helps you and your business by conducting administrative tasks such as arranging appointments, responding to emails, and taking care of phone calls. This will enable you to save time and maintain your energy to focus on conducting in-depth work to assist your company in moving forward.

Get a Bookkeeper

The manipulation of numerical data is not everybody's cup of tea. Employing a bookkeeper to keep track of, reconcile, and manage your financial records is the best way to ensure everything is done correctly.

Lean Into Technology and Online Tools

Make use of tools that can assist you in doing more in less time. A wide variety of software is available in the form of applications that help you in run your company smoothly. There’s an app for practically every purpose you can think of, including boosting your productivity, assisting you in keeping track of your work, or managing your schedule.

Google Docs, Calendar, Drive…

Google has a ton of free or inexpensive software that you can use to save a lot of time. Investing into Google’s ecosystem will help you sync your calendars, documents, and other data. Plus, Gmail is one of the best email systems in the world.


You will be able to better organize your work and monitor all of your company's moving pieces with this web-based productivity application. There is no need for back-and-forth communication between your team since you can see the progress that is being made on each work on your dashboard. This makes it easier for you to manage, assign, and complete the activities associated with your company.


Slack can take care of all your communication and collaboration needs in just one app. Voice call, video call, screen sharing, direct messages, and more!

Get Rid of Unnecessary Paperwork

The paperwork management is necessary, but it may take a lot of time. However, as more and more organizations include cloud computing capabilities and turn their attention to facilitating internet accessibility and digital file storage options, becoming paperless is becoming an increasingly simple process.

Digitize Your Receipts

With a tool like Receipt Cat you can scan and digitize your paper receipts in a snap. This tool also makes it easy to keep track of all your expenses. Come tax time, you’ll get the maximum tax deductions and money back in your pocket!


There will be no more back-and-forth of sending manual invoices and waiting for them to be accepted, thanks to Stripe, a fantastic time-saving solution that will assist you in easily setting up payments and sending invoices. You will be able to produce and submit an invoice immediately using Stripe, and they will be able to pay it instantly. You will notice a significant reduction in the time spent collecting payments & following up with consumers.

Google Drive

You no longer have to stare at what seems like an infinite stack of paperwork! You will save time by having them all in a single, convenient location.

Conquer Your Email

The most time-efficient way to streamline your email experience is to reduce the number of messages currently stored in your inbox at any given moment. Make filters for the emails that you may wish to refer to in the future but do not have to look at right now. You also have the option of creating labels, which will allow you to categorize certain emails and make them simpler to locate later. Even if old emails have not been categorized, using Gmail's archive function to retrieve them is very easy because of the simplicity of the process. You will need to keep track of what you are looking for; hence, it is recommended that you give each email its unique label.

Finally, it is time to eliminate those junk mail subscriptions you never read! If you discover that you are receiving emails from a list that you never end up opening, you should take the two seconds it takes to unsubscribe from the list. In the long run, it will save you significant time.


Utilize the available technological tools, but do not forget to achieve a balance in your life by recognizing when it is time to disconnect and disengage. There is a reason why time management advice often recommends limiting how much time you spend on the Internet. The Internet provides a never-ending stream of activities and entertainment, is perhaps the simplest way to waste an entire day doing nothing productive. To make matters worse, there is something about using a computer that may give you the impression that you are getting things done, even if you have just spent almost two hours on Instagram.

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This post is for informational uses only and is not legal, business, or tax advice. Please consult with an attorney, business advisor, or accountant with concepts and ideas referenced in this post. Receipt Cat assumes no liability for actions taken in reliance upon the information contained in this article.

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